• Mon - Sat 8.00 - 18.00
  • Auto Ways Japan 〒270-0235 CHIBA KEN NODA SHI OZAKI 830-12-202
  • +81 50-5213-0318

Terms of Services

Contents

1. Refundable Security Deposit
2. Costs and Fees in Japan
3. Payment Policy
4. Re- Auctioning Costs and Charges
5. Purchasing via Auctions and Bidding
6. Responsibilities, Claims and liability

1. Refundable Security Deposit

Minimum 100,000 JPY deposit is needed before Buyer can place a bid with Auto Ways Japan. Buyer can pay by Credit Card or by TT. For cars over 500,000 JPY then a larger Deposit is needed of maximum 50% of the value of the vehicle.

There are two types of Deposit Payments;

Deposit which is held as long as buyer continues to purchase vehicles with Auto Ways Japan this is for Buyers who will be buying continuous vehicles.
Down Payment which is used for final payment on a vehicle, this is mainly for individual buyers wanting to buy a single vehicle or for buyers wanting to buy single vehicle(s) every month.

For First Time Buyers, only one vehicle(s) can be bought until Auto Ways Japan has received payment in full. After Auto Ways Japan has received full payment Buyer can continue bidding on more vehicles. If buyer would like to purchase more than one vehicle for their first purchase, buyer must have a 100,000 JPY deposit for each vehicle they will buy. Example; if buyer plans to purchase 3 vehicle(s) then a Deposit or Down Payment of 300,000 JPY is needed.

Deposit can be refunded before purchase minus Bank and Administration costs. Bank and Administration costs are a bank transfer fee of 7,000 JPY and any unsuccessful bids are charged at 500 JPY per unsuccessful bid.

If after bidding and winning a vehicle Buyer cancel Buyer purchase Auto Ways Japan has the right to Re- Auction the vehicle and invoice Buyer for all Re-Auctioning expenses.

In case Buyer defaults on any purchases and or payments Auto Ways Japan has the right to recover any expenses from the buyer’s deposit or down payment.

2. Costs and Fees in Japan

All Costs are written in Japanese Yen

Cost / Fees Cost in JPY Cost Details
Auction 18,800 Only GAO Auctions attract a 32,000JPY Fee
Inland Transport 7,300 min  – 58,000 max
For standard Cars
7,300 JPY is for 55% of the Auctions. Larger Vehicles, Damaged and far Vehicles are charged at a higher Rate
Customs 13,700
For standard Cars
Freight Forwarding Fee, Company that organizes Photos at Port, Export and Shipment. Larger Vehicles are charged at a higher rate
Freight Variable Price is based on today’s Rate and will not be guaranteed for future purchases. Auto Ways Japan will not be beaten on shipping charges.
Container Loading 60,000 – 140,000
For Standard Cars
Depending on the size of the container and the Port of Departure
Insurance Variable Insurance is calculated using 0.065% of 110% of the Total Value
Our Service Fee 35,000 – 70,000 Please view service fee

Optional Inspections

Inspection Cost in JPY Details
Auto Ways Japan Inspection 4,500 Car driven over 50km, Mechanical Inspection with a Written Report and Extra 8 detailed photos.
JAAI / JEVIC other countries
Vehicle(s)s under 4 tonne
18,000 minimum Any repairs needed are charged separately.
JAAI / JEVIC other countries
Vehicle(s)s over 4 tonne
22,000  minimum Any repairs needed are charged separately.
MAF under 20cbm 12,000 MAF Quarantine Inspection for New Zealand and Canada
MAF over 20cbm 18,000 MAF Quarantine Inspection for New Zealand and Canada
Odometer / Mileage 4,000 Odometer Inspection for New Zealand or other buyers
VCA 4,000 Any repairs needed are charged separately. Plus there will also a re inspection charge of 4,800 yen

Unsuccessful bid Fee

Account Department sends relevant Buyers Monthly unsuccessful bids invoice. Extra Fee of 500 JPY per unsuccessful Bid is charged per month. Buyer can have 5 free unsuccessful bids per success bid.

Example June Buyer buys 10 vehicles and had 70 unsuccessful bids.
10 vehicles x 5 free bids = 50 free unsuccessful bids
Total Monthly Unsuccessful bids 70 – 50 free unsuccessful bids = 20
20 liable unsuccessful bids x 500 JPY = 10,000 JPY
Buyer will be invoiced for 10,000 JPY at the end of the month

Auto Ways Japan Service Fee

Buyers must pay 100% payment on purchase; payment must be received by Auto Ways Japan within 5 days from the purchase date.

Vehicles purchased Per Month SERVICE FEE
1 60,000 JPY
2- 4 55,000 JPY
5 – 9 50,000 JPY
10 – 19 45,000 JPY
20 – 29 40,000 JPY
Over 30 35,000 JPY

3. Payment Policy

Inhuming 100,000 JPY deposit is needed before Buyer can place a bid with Auto Ways Japan.

From the Date of purchase 100% payment is due within 5 days.

If 100% payment is not received by the 9th day from the date of purchase, Buyers bidding rights and all vehicles export related procedures are stopped. Buyer can No longer buy any vehicles.

If 100% payment is not received by the 12th day from the date of purchase, vehicle is returned to the Auction and Re-Auctioned. Client is contacted by email and / or phone.

Late payments over 12 days from the purchase date will be charged at a daily interest rate of 0.1%.

Auto Ways Japan has the right to use debt collection agencies in the buyer’s country to return any late payments over 30 days from the purchase date.

All Re Auctioning costs are liable to the Buyer and charged to the Client by invoice after successful sale of the vehicle.

Once 100% payment is received, export related procedures will proceed and vehicle will be booked on next available shipment and then shipped from Japan to the Buyers chosen port. Buyers bidding rights are continued, Buyer can buy vehicles within their credit limit.

If 100% payment has been received and the vehicle has left Japan by ship only then will all documents be sent to the buyers notifying party. Documents include; Bill of Laden, Export Certificate, English Translation of Export Certificate, Signed Commercial Invoice and any other documents that the buyer has stated to receive in the Auto Ways Japan Sales Agreement.

Banking and Payment Details

The Buyer is responsible for all receivers and senders Bank Fees. When sending payment, buyer must pay receivers and senders charges; this is an option that is selected on the Buyers side when sending payment.

If buyer does not select to pay receivers charges Auto Ways Japan. will credit the buyers account with the payment received minus receiver’s bank fee. The usual amount of bank fee is 2,500 JPY.  If the buyer’s bank uses another bank or agent to do the international transfer you may receive 2 bank fees. Buyer is responsible for all bank fees and should check, Buyer should check with Buyers bank when sending TT payments.

Example Buyer Sends 650,000 JPY without selecting to pay receivers charges. Buyers account will be credited with 650,000 (amount sent) – 2,500 (Bank Fee) = 647,500 JPY.

4. Re-Auctioning Vehicles

If payment is Not received by the 9th day from the date of purchase, vehicle is returned to the Auction and Re-Auctioned.

All Re Auctioning costs are liable to the Buyer and charged to the Client by invoice after successful sale of the vehicle. The vehicles selling price at Re – Auction will be calculated as a credit to the Client in the Re- Auction Invoice.

Auto Ways Japan and buyer agree on a minimum selling price. Both Parties must sign a Re-Auction Application Form. If any disagreement of the minimum selling price, Auto Ways Japan has the final decision on the minimum selling price.

From the Date of Re- Auction Invoice being issued to the buyers Auto Ways Japan Online account, 100% payment is due within 5 days.

If 100% payment is not received by the 9th day from the date of the Re- Auction Invoice being issued, Buyers bidding rights are stopped and all vehicles export related procedures are stopped. This includes all de registration and shipping.. Buyer can No longer buy any vehicles.

If 100% payment is not received by the 12th day from the date of the Re-Auction Invoice being issued purchase, Buyers accounts are frozen and Auto Ways Japan Sales Agreement is forfeited. Deposit is confiscated and used as part payment against any loss. After calculation on the Clients account against unpaid Re- Auction Invoice any Credit to the Clients account with be refunded to Client minus bank and admin fees of 7,000 JPY.

Once 100% payment is received, any stopped export related procedures will proceed. Buyers bidding rights are continued, Buyer can buy vehicles within their credit limit.

Total Costs involved in Re-Auctioning a Vehicle

COST IN JPY    NOTE
12,700 Purchase Auction Fee
7,300 Minimum Inland transport from Auction to Port
10,000 Freight Forwarder Cancellation fee
0 – 20,000 Any Inspections that have been performed need to be paid
0 – Unlimited If  held at yard over 30 days will be charged 500 JPY per day after the 30th day
7,300 Minimum Inland transport from Port to Auction,
12,700 Re auction Auction Fee, for each actual and attempted Auction Sale
25,000 Re-auction handling Fee
0 – Unlimited The difference between the purchase and the selling price will be either debited or credit to the clients account.
0 – Unlimited If other Fees have been paid for but the service has not been performed, the cost will be Credited to buyer.

5. Purchasing via Auctions and Bidding

Japan Used Vehicle Auctions follow the open ascending price auction system. Auto Ways Japan. either bids against other Auction Members, with each subsequent bid 1,000 – 10,000 JPY higher than the previous bid or places an internet proxy bid submitted electronically. The auction ends when no participant is willing to bid further, at which point the highest bidder pays their bid. Alternatively, if the seller has set a minimum sale price in advance (the ‘reserve’ price) and the final bid does not reach that price the item remains unsold.

Auto Ways Japan allows buyers to purchase vehicles direct from the Japanese Used Vehicle Auctions. All Vehicles are inspected and scored by Trained and Certified Japanese Inspectors. Example; TAA Auction is Toyota Auction and the vehicles are inspected by Toyota Japan and HAA Auction is owned by Honda Japan and Honda Inspectors Grade all their vehicles. Auctions Score the vehicles using the following grading description.

All Japanese Auction houses are regulated by the Japanese Government and are all strictly licensed. The Scoring of Used Vehicles by Inspectors is strictly followed by all Auction Houses in Japan.

All Japanese Auction Vehicles have an inspection sheet which is written in Japanese. Auto Ways Japan can help Buyer translate the inspection Sheet and also reads and checks what is written on the Inspections Sheet when the buyer is bidding via Pre Inspection Bidding

Auction Score Description

SCORE

MILEAGE

INTERIOR

NOTE

OTHER

S

under 10,000km

A

– Almost New – Less than 12 months Old
 – No History of Repair

6

under 30,000km

A

– Almost New – Engine and Transmission system should be Good
– No History of Repair
– Does Not Need Repair  -Less than 36 months Old

5

under 50,000km

A

– Insignificant Scratches and Dents, Repair not Needed – Engine and Transmission system should be Good
– No History of Repair

4.5

under 100,000km

more B

– Very Small Scratches and Dents Possible slight exterior repair needed
– No History of Repair
– Engine and Transmission system should be Good

4

under 150,000km

more C

– Visible Scratches, Dents, Rust, Burn, Broken Parts, Possible Repair Needed

3.5

more D

– Some Parts Need Repair

– Burn Holes, Broken Parts etc.

3

more E

– Need Repair, Replace or  Reupholster

2

– Low Value for Sales, Bad Condition

1

– Water Damaged, Fire Extinguisher Sprayed

R

– Repaired Car

XXX or 0

– Hard to Assess / Too Old Car, Replica, Special Car, etc

 

Bidding; Direct Bidding and Pre Inspection Bidding

Direct Bidding refers to the buyer bidding directly using Auto Ways Japan Auction Site to the auction houses and the buyer is completely responsible for making purchasing decisions. These cars are not inspected prior to bidding by Auto Ways Japan. Buyer must contact bidding team before placing any bids if they have any questions on the vehicle.  Direct Bidding to the Auctions need to pay an unsuccessful Bid fee, please see extra costs. Extra Fee of 500 JPY per unsuccessful Bid is charged per month. Buyer can have 5 free unsuccessful bids per success bid.

Pre Inspection bidding; means the buyer places the bids by either email bids or places bids in the system. The Client must inform Auto Ways Japan on what they would like checked. Auto Ways Japan will contact Buyer via email or phone if any problems. We will not place bids if any major problems are found which engine or transmission problems are.

Auto Ways Japan will not place bids on vehicles which have Engine Problems, Oil Leaks, Transmission Problems or Major Body Rust when written on the Inspection sheet. Pre Inspection Bidding Buyers will receive notification by email if the vehicle has any of these problems. The Pre Inspection Bidding Buyers can resubmit bid stating that they understand the vehicle has the stated Problem and they would like to purchase the vehicle. Auto Ways Japan is not responsible for any Problems with vehicles that have been purchased via resubmitted bids.

Auto Ways Japan always suggests having a Auto Ways Japan Inspection after purchase for 4,700 JPY.

6. Responsibilities, Claims and liability

Any Claims are processed by Auto Ways Japan within 5 working days. Buyer will receive notification with a decision by email within 5 working days.

If Marine insurance policy is taken the first 100,000 JPY shall always be deducted from the settlement unless damage is caused by the vessel being stranded, sunk, burnt or in a collision. Marine Insurance is not available for all countries; the following are some of the countries that do not allow insurance Pakistan, Tanzania and Dominican Republic. Auto Ways Japan uses AIU Insurance Company for all vehicle insurance.

Auto Ways Japan will not place bids on vehicles which have Engine Problems, Oil Leaks, Transmission Problems or Major Body Rust when written on the Inspection sheet. Pre Inspection Bidding Buyers will receive notification by email if the vehicle has any of these problems. The Pre Inspection Bidding Buyers can resubmit bid stating that they understand the vehicle has the stated Problem and they would like to purchase the vehicle. Auto Ways Japan is not responsible for any Problems with vehicles that have been purchased via resubmitted bids.

Claims can be made if the vehicle is scored S, 6, 5, 4.5, 4, 3.5,has less than 100,000 km mileage and If there are any major problems that were not stated on the Auction inspection sheet.  Buyer must submit a claim by email within 6 days from the purchase date regarding Vehicle condition.

No Claim can be made If the vehicle is scored 3, 2, 1, 0, R, A, XXX, any other score or has over 100,000 km mileage. Auto Ways Japan will not be liable or responsible for the vehicles condition in any way.

Auto Ways Japan is responsible for the vehicle from the moment of Purchase in Japan until the vehicle(s) have arrived onto the Buyers Port.

Auto Ways Japan is responsible for the following
A) Purchase of Vehicle
B) De registering and Making Export Certificates within 14 days.
C) Collection of vehicle from Auction.
D) Delivery of vehicle to Shipping Company for further shipment arrangement to the buyer’s port

Auto Ways Japan is not responsible for the following
B) Shipping Companies not booking space to Auto Ways Japan for any reason

The average time the vehicle spends in Japan is 30 days from the date of buyer’s payment for the vehicle. The vehicle should be booked and should have left Japan after 30 days from the date of buyer’s payment for the vehicle. If the vehicle has not left Japan after 30 days from the date of buyer’s payment for the vehicle and it is due to responsibilities of Auto Ways Japan the buyer can submit a Claim.

Damage to the vehicle shipped by RORO; when receiving cars shipped by RORO buyer should inspect the cars as soon as unloading starts, if any damage is found then contact the shipping company and shipping agent to report damage and lodge a claim. Buyer must take photographs of any damage to the cars before they are removed from the shipping compound if possible and must receive a report from shipping company or shipping agent. The buyer must immediately contact buyer’s insurance company to arrange a survey report. Any claim should be sent to Auto Ways Japan within 5 days of receiving vehicles.

Shipping companies, Insurance companies and Auto Ways Japan cannot be held liable for the theft of accessories and or parts from vehicle(s) in shipment, transshipment or when the vehicle(s) are at port in Japan, transshipment Port or the Buyers Port.

Damage to the vehicle shipped by Container; when receiving containers the buyer should be with the container when it is first opened and unloaded. Buyer or Buyers representative must take the following photos 1).  Close up of Seal of the container before it is broken 2). Close up of seal once it has been opened. 3). View of opened container with view of all cars before unloading begins. Inspect the cars before unloading starts, if any damage is found then do not remove the vehicles; contact the shipping company and shipping agent to report damage and lodge a claim, if possible only continue with removing the vehicles once a representative from shipping company or shipping agent is on site. Buyer must take photographs of any damage to the cars before they are removed from the container, take detailed photographs of the damage and the way the cars are hanging in the container. Remove first car and then inspect the 2nd car, if second car is damaged then take photographs before you remove the second car. Buyer must continue this way and must receive a report from shipping company or shipping agent. The buyer must immediately contact buyer’s insurance company to arrange a survey report. Any claim should be sent to Auto Ways Japan within 5 days of receiving container.

Once the car has arrived in the buyer’s country. The buyer has 5 days to submit a mechanically survey report with photos if they would like to claim on the condition of the vehicle. Only Vehicles which have had a Auto Ways Japan inspection and have a score of S, 6, 5, 4.5, 4, 3.5 and less than 100,000 km mileage can be claimed.

Auto Ways Japan is not responsible for customs or any government regulations in the buyer’s country. The Buyer is responsible for knowing the customs regulations of their country.

Email: sales@autowaysjapan.com